One of the basic things for managing time is setting correct priorities. The word ‘priority’ may appear to be very simple but many people are confused in interpreting it. When you say something is a priority, it means that it needs your attention.
There are two critical parameters to decide the priority urgency and importance. When you say something is urgent, it means that there is a time context attached to it. Whenever a task has to be completed before a specific period, it means that it will become urgent as time passes.
When a job is important, it implies that it is relevant with reference to your goal. For example, the customer is important because the goal is to make profit and the customer is important because the goal is to make profit and the customer can make it happen. Qualifying for higher educational degree becomes important because it will help you to reach your career goal. Improving your skill inventory is important because it will help you to reach your goal without tension.
Based on the above, you can categorize your activities into four major areas:
Important and urgent – this is a crisis issues.
Important but not urgent – this is the planning area where you have time to accomplish what you have to.
Urgent but not important – this is an area where somebody else may be benefited through not important for you.
Not important and not urgent – this is called waste area where any time spent is waste of time because there is no useful outcome from this.